58 responses to “6 Tips for Choosing the Best Event Vendors

  1. Hello,
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    I’m confident of my collective and varied experiences and how they can and will be of great value to you. Feel free to check out my profile and email me.
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  2. This is an excellent article. It really hits home the fact that you need to build a relationship with your vendors. Once a trusting relationship is built, budget issues can easily be handled by simple conversations.

    1. Thanks Mindy! You’re absolutely correct. Once you find and build relationships with a great supplier, that will turn into a lasting partnership.

  3. Great article however i think it is important a vendor do have a good website. How can you ask him/her an upscale job if he/she can not have a good company presentation.

    1. Thank you Juan! I understand the need to evaluate a company based on a good website, we work hard to keep this up ourselves, but most suppliers, especially smaller companies don’t always have the resources. Word-of-mouth, past client reviews and getting to know your options is a great alternative. We’ve found gems and wonderful partners who we may have not worked with based off their website.

  4. Why ask for a quote if cost will not be an issue. Why not ask for an ‘ Approach Paper’. That way you can understand how the Event Professional will approach your job.
    I hate the turn Vendor – when a client treats you like a vendor – Most people will revert to ‘How do I get the most profit with the least work.

    When treated like a ‘Partner Professional’ you encourage him to Create real Value for the Price you will pay.

  5. Beautiful and well executed article on choosing the best Events Vendors I enjoyed the article. Though that would be easy if you had available options but the challenge for us is that there are never enough options given the population on most Caribbean Islands. So how can we still be selective when it comes to picking the best amongst the few options of vendors that might be available that might not particularly be the best but the only option left . Thank you. Luxury Brands Events Cordinator for the Caribbean Region.

    1. Thank you Susan! I can only image the challenges that come with having fewer options to choose from and the extra work you have to put in to make sure you give 100% into every event. I’ve alway found being part of an organization like ISES (International Special Events Society) as a terrific outlet. They help connect members with other vendors/suppliers that may not be exactly in your area but know someone who can help or will find a way to travel to you, if plausible. The organization is very large and wonderful resource for all planners. If you haven’t already, you should look into your chapter (http://ises-sflc.com). They are connected with South Florida so this may help with your reach. I hope this helps!

  6. Knowing what you need from a party planner sounds like a smart first step. It seems like you would want to know what kind of party you are planning and how many people will be there. I’m helping plan my sister’s bachelorette party so I’ll have to find out what kind of things I need before I hire someone to help me plan it.

    1. Exactly, Gloria! Knowing your needs not only helps you find the right vendor, but also makes sure you’re prepared before you launch the event. Best of luck with your party planning!

  7. Requesting multiple quotes is a great idea. I’ve always felt bad shopping around for an event planner. I’m glad to know it is the best practice just like any other service. I will start doing this in the future.

    1. Never worry about shopping around! It will help you narrow down options and lead you to the best person for the job. Thank you for reading!

  8. I like how you say that you would want to consider how reliable a caterer is. It would be good to consider this because it would ensure that they are qualified. My brother is looking for a caterer, so he’ll have to find someone who is qualified.

    1. Yes for sure Hannah getting someone who has experience and knows what they’re doing is very important but can often be hard to distinguish!

  9. For the past two weeks, my fiance and I have been combing through event spaces for our wedding reception. We are not very familiar with what a good space would look like so we are in need of some tips. We will be sure to go with our gut feeling to make the best possible decision.

    1. So glad to hear our blog was of value to you Alexandria. Going with your gut is always the best option. At the end of the day it’s your wedding and you know exactly what you want. Hope you have a wonderful day!

  10. i want to arrange a event i cannot find how to plan and arrange then i will read a blog of event mange it will be so helpful for me .Basically a company which will be provide services of event management. I will used the services of that company it will be cheap and very good.And how to organize event.

  11. It really helped when you said that we should ask around to find a company that people trust the most. As you mentioned, it will narrow down our choices. I guess I will ask my colleagues tomorrow. I just need to have chairs and tables that I can rent for my daughter’s 7th birthday. It will be held in our backyard this coming November.

  12. Thanks for this advice for finding good event vendors. I’m glad you mentioned that you should try to learn about the crew that will be onsite, like if they are punctual or clean. This seems really important especially if having a professional team is important to a business’s image.

    1. Hey Taylor,

      This is precisely why customer reviews can directly influence someone’s event hiring decision. I saw that Surfcoast Party Hire has a 5 star rating on Facebook and Google with some nice comments from clients boosting the company’s credibility. Looks like a winner to me! (:

    1. That’s great Ali, I’m glad we could provide you with some useful information. We post a new blog every Tuesday, so come back and check it out for more video production tips and tricks!

  13. It was well said to build a relationship with your vendors. My aunt has been looking for a food supplier for her event. We will request a few quotes to find the one that fits right.

    1. Thanks Eli,
      We’re glad you found our blog helpful. Another great way to build relationships in the events industry is to go online and leave the business a nice review after working with them.
      – Lauren

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